Italian Journal of Health Education, Sports and Inclusive Didactics
Privacy Statement
Privacy Policy
Italian Journal of Health Education, Sport and Inclusive Didactics – pursuant to Article 13 of Regulation (EU) 2016/679 (GDPR)
1. Data controller and scope
The data controller is Cares S.r.l. – REN Press, publisher of the Italian Journal of Health Education, Sport and Inclusive Didactics since 1 January 2026, VAT no. and tax code 10711951219, certified email (PEC) cares@pecimprese.it.
Until 31 December 2025 the journal was published by Gaia srl – Edizioni Universitarie Romane. Since 1 January 2026 Cares S.r.l. is also the controller of the data on the platform collected before that date.
This policy covers the personal data processed through the journal's publishing platform at https://ojs.gsdjournal.it and during the submission, review and publication of manuscripts.
The controller has not appointed a Data Protection Officer, as the legal requirements for doing so are not met.
2. Data subjects and data processed
Processing concerns authors, reviewers, members of the editorial board and editorial staff, registered users, and anyone who contacts the journal.
- Identification and contact data: first and last name, email, affiliation, country, ORCID iD; for authors, telephone and postal details requested for editorial correspondence (not published).
- Data related to submissions: manuscripts, supplementary files, editorial correspondence, reviewers' evaluations and comments.
- Technical data: platform login credentials, IP address and browsing data recorded in server logs.
The journal does not request special categories of personal data (Art. 9 GDPR). Any research data concerning study participants must be anonymised by the authors, in accordance with the journal's ethics and informed consent policies.
3. Purposes and legal bases
Purpose | Legal basis (Art. 6 GDPR) |
Registration on the platform and account management | Performance of a relationship requested by the data subject (point b) |
Management of submissions, double-blind peer review and editorial decisions | Performance of a relationship requested by the data subject (point b) |
Publication of articles with the names, affiliations and ORCID iDs of authors and the corresponding author's email | Performance of the publishing relationship (point b) and legitimate interest in disseminating and preserving scholarly research (point f) |
Transmission of article metadata to identification, indexing and preservation services (e.g. Crossref, DOAJ, Google Scholar, OAI-PMH, LOCKSS) | Legitimate interest in the discoverability and preservation of publications (point f) |
Service communications and platform notifications | Performance of the relationship (point b) |
Possible annual publication of the list of reviewers, without linking them to individual articles | Legitimate interest in the transparency of the editorial process (point f), with the right to object |
Security and proper functioning of the website | Legitimate interest (point f) |
Compliance with legal obligations | Legal obligation (point c) |
Personal data are not used for marketing or profiling purposes and are not transferred to third parties for such purposes.
Providing the data marked as mandatory is necessary to register, submit a manuscript or act as a reviewer; without them, these activities are not possible.
4. Recipients
Data are processed by the controller's authorised staff and collaborators and may be disclosed to:
- members of the editorial board and editorial staff involved in handling submissions;
- reviewers, who receive manuscripts without information identifying the authors, in accordance with the double-blind procedure;
- the platform's hosting provider, appointed as data processor (Art. 28 GDPR);
- DOI registration, indexing and digital preservation services, limited to the published metadata of articles;
- public authorities, where required by law.
Data published with articles (name, affiliation, ORCID iD, corresponding author's email) are by their nature publicly accessible.
5. Transfers outside the European Union
Some registration and indexing services may process article metadata outside the European Economic Area. In such cases, transfers take place in compliance with Chapter V of the GDPR. Further information can be requested from the controller.
6. Retention
Data | Retention period |
Published articles and their metadata | Indefinitely, as a permanent part of the scholarly record |
Rejected manuscripts and related correspondence | 5 years from the decision |
Reviewers' evaluations and editorial process records | 10 years from the decision |
User accounts | Until deletion is requested, or after 5 years of inactivity |
Server technical logs | 12 months |
7. Rights of data subjects
Data subjects may at any time exercise the rights provided by Articles 15–22 GDPR: access, rectification, erasure, restriction, data portability and objection to processing based on legitimate interest.
For articles already published, erasure of authors' data may be limited, since publication forms part of the scholarly record (Art. 17(3)(d) GDPR). Rectification of inaccurate data and the publication of corrections remain possible.
Requests should be sent to cares@pecimprese.it (certified email). Editorial enquiries may be sent to managing@gsdjournal.it.
Data subjects also have the right to lodge a complaint with the Italian Data Protection Authority, Garante per la protezione dei dati personali (www.garanteprivacy.it).
8. Cookies
The platform uses only technical cookies necessary for the website to function, such as the session cookie for registered users' login and the language preference. No profiling cookies or third-party tracking tools are used.
9. Updates
This policy may be updated. The version in force is always published on this page.
Last updated: 2 November 2026.